ARCTOS (‘Arctos,” “we,” “us,” or “our”) is committed to ensuring that your privacy is protected. If we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this Privacy Policy.
This Privacy Policy provides an explanation for how any personal data that you provide to us, or that we collect from you, is handled.
By using this website, you consent to the collection and use of information as outlined in this Privacy Policy.
We may change this policy from time to time. The Policy in effect at the time you use the website governs how we may use your information. If we make material changes we will post the revised Privacy Policy and the revised effective date on this website so you can review any changes. This policy was last updated July 2023.
We collect information when you visit our websites or otherwise interact with us this includes information you provide, information we may receive from other sources and information that we automatically collect.
“Personal Information” is information that, directly or indirectly, identifies you or another individual and which may include, but is not limited to: name; title, company name; expertise; postal address; telephone number; email address; browser and device information (including Internet Protocol (IP) address); and information collected through cookies and other similar technologies. Other information we collect and use includes information or data that does not and cannot be used to reveal your identity or that of another individual, such as information which has been fully and permanently anonymized and aggregated. We use this information to facilitate our operation of the Sites and for other purposes described below.
Like most websites, we may gather information about your computer for our services and provide statistical information regarding the use of our website to our Exhibitors/Sponsors. Such information will not identify you personally as it is statistical data about our visitors and their use of our website.
We may gather information about your general internet use by using a cookie file or similar technology. A cookie is a small file placed on your computer’s hard drive. Cookies help analyze web traffic or let you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. These cookies may stay on your browser into the future until they expire or you delete them. We may also use cookies that are strictly necessary for our website to function. These cookies are usually deleted when you close your browser window. Further general information about cookies and how they work is available at www.allaboutcookies.org.
We may allow selected third parties to place cookies through the website to provide us with better insights into the use of the website or user demographics or to provide relevant advertising to you. These third parties may collect information about a consumer’s online activities over time and across different websites when he or she uses our website. We may also permit third party service providers to place cookies through our website to perform analytic or marketing functions. Our Exhibitors/Sponsors may also use cookies. Such cookies (if used) would be downloaded once you click on Exhibitor/Sponsor links on our website. We do not control the use of such third party cookies or the resulting information and we are not responsible for any actions or policies of such third parties.
We do not use technology that recognizes a “do-not-track” signal from your web browser except as disclosed in this Privacy Policy.
The information that we collect and store relating to you is primarily used to enable us to provide our services to you, to improve our website, and to grow our business. In addition, we may use the information for the following purposes:
We have implemented appropriate organizational, technical, and administrative measures to protect Personal Information within our organization, including security controls to prevent unauthorized access to our systems. Data that is provided to us is stored on our secure servers. Details relating to any transactions entered into on our website will be encrypted in transmission to ensure its safety. Complete Credit Card information IS NOT stored on our servers.
While we take reasonable steps to secure your Personal Information from loss, misuse, interference and unauthorized access, modification and disclosure you should keep in mind that the Site is run on software, hardware, and networks, any component of which may, from time to time, require maintenance or experience problems or breaches of security beyond our control. The transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and transmission of such data is, therefore, entirely at your own risk. Where we have given you (or where you have chosen) a password so that you can access certain parts of our website, you are responsible for keeping this password confidential. Any requests made using your log in credentials will be considered to be authorized by you. Please take care when sending us Personal Information by email as email communications are not secure.
Where applicable, we may disclose your personal information to any member of our group. This includes, where applicable, our subsidiaries, our holding company and its other subsidiaries (if any).
We may also disclose your Personal Information to third parties:
We may disclose de-identified or anonymous information to third parties without restriction. For instance, we may, on occasion, provide Exhibitors/Sponsors with aggregate statistical information about our visitors.
We do not share your information with third parties for their direct marketing purposes.
You might find links to third party websites on our website. These websites should have their own privacy policies which you should check. We do not endorse or accept any responsibility or liability for their policies whatsoever as we have no control over them.
If you wish to receive details about the information that we hold about you or to amend, update or delete your information, please contact us using the details below.
You can choose not to receive promotional emails from us by “unsubscribing” using the instructions in any email you receive from us. This will not stop us from sending emails about your account or your transactions with us.
All computers have the ability to automatically accept or decline cookies. This can be done by activating the setting on your browser which determines how to handle cookies. Please note that if you choose to decline cookies, you may be unable to access particular parts of our website.
Our website and our services are not designed nor intended to be attractive to use by children under the age of 13. We do not knowingly collect information from children under the age of 13. If you are under 13 please do not submit any information to us.
Our website is maintained on servers located in the United States, and personal information submitted is stored on our servers in the United States. If you are visiting our website from outside the United States, please be advised that your information is transferred to our U.S. servers. Disclosing your personal information to us pursuant to this Privacy Policy is at your own risk. We strive to comply with laws of jurisdictions in which we maintain operations but we make no representations that the practices described in this Privacy Policy are compliant with laws outside those jurisdictions that apply to the collection, security, use and disclosure of personal information.
If you are a visitor from the United Kingdom or the European Economic Area (EEA), you may have the following rights in certain circumstances:
– To request access to any Personal Information we hold about you (“Subject Access Request”) as well as related information, including the purposes for processing the Personal Information, the recipients or categories of recipients with whom the Personal Information has been shared, where possible, the period for which the Personal Information will be stored, the source of the Personal Information, and the existence of any automated decision making;
You can exercise any of these rights by contacting us using the details under “Contacting us” below. We aim to respond to requests made by you within one (1) month but may extend that period by two (2) further months where necessary. Also, where you believe that we have not complied with its obligation under this Privacy Policy or UK or EEA law, you have the right to make a complaint to a UK or an EU Data Protection Authority.
This Policy describes our legal basis for collecting and using personal information, including with your consent, to comply with our legal obligations, or when we have a lawful basis or legitimate interest where doing so does not override your data protection interests or fundamental rights.
If you have questions about or need further information concerning the legal basis on which we collect and use your Personal Information, or object to the use of your Personal Information on these grounds, please contact us at the address provided under the “Contacting Us” heading below.
We welcome any questions, comments or requests you may have regarding this Privacy Policy. If you wish to receive details about the information that we hold about you, please do not hesitate to contact us at info@arctos-us.com, ARCTOS Technology Solutions, 2601 Mission Point Blvd, Suite 300, Beavercreek, OH 45431.
We do not transfer personal information for monetary consideration. If you would like to tell us not to sell your information in the future please email us at info@arctos-us.com with your name, postal address, telephone number and email address with “Nevada do not sell” in the subject line.
We are currently not subject to the Colorado Privacy Act, the Connecticut Personal Data Privacy Act, the Utah Consumer Privacy Act, or the Virginia Consumer Data Protection Act. If we become subject to any of these laws in the future we will update this Privacy Policy accordingly.
California residents with an established business relationship with us are permitted by California law to choose not to have their information disclosed to others for their direct marketing use We do not share your personal information with others for their marketing use.
The California Consumer Privacy Act as amended by the California Privacy Rights Act (“CCPA”) provides certain verified California residents with the right to: receive disclosure of our information collection and disclosure practices; the specific information collected about them; request that we correct information we hold; make requests that we do not sell information or do not share personal information for cross-context or behavioral marketing purposes; request that we limit processing of sensitive personal information to the purposes for which it was originally provided; or that we delete information subject to certain exceptions. For details on how to exercise these rights, please see below. We will not discriminate against you as a result of your exercise of any of these rights. For purposes of CCPA, “personal information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household.
Our California employees (current, former or applicants) can learn about our information collection and disclosure practices and how to exercise their CCPA rights by contacting the Director of Human Resources.
The following table lists the categories of personal information defined in the CCPA, whether we have collected information in the category during the past 12 months, the sources of the information, and the business purposes for which we collect and use the information. The categories of information include information we collect from our website visitors, registered users, employees, vendors, suppliers and any other California resident that interacts with us either online or offline. Not all information is collected about all individuals. For instance, we may collect different information from applicants for employment or from vendors or from customers.
Category of Information | Collected | Source | Business purposes* for collection |
|---|---|---|---|
A. Identifiers (name, alias, postal address, email address, phone number, account name, Social Security number, driver’s license number, passport number, unique personal identifier, IP address) | Yes | Individuals submitting information to us; information we automatically collect from site visitors; information we may receive from third-party marketing and data partners. | Auditing relating to transactions; security detection, protection and enforcement; functionality debugging/error repair; ad customization; performing services for you; internal research and development; quality control. |
B. Protected Information (name with: Social security number, driver’s license or state ID number, financial account, medical, health, and health insurance information, username and password) | Yes | Individuals submitting information; employment applications; employees. | Auditing relating to transactions; security detection, protection and enforcement; performing services for you; quality control. |
C. Protected anti-discrimination classification information (Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information).) | Yes | Individuals submitting information. | Performing services for you;
internal research and development; compliance with law. |
D. Commercial information (transaction history, products/services purchased, obtained or considered, product preference) | Yes | Individuals submitting information; information we automatically collect from site visitors; information we may receive from third-party marketing or data partners. | Auditing relating to transactions; security detection, protection and enforcement; functionality debugging/error repair; ad customization; performing services to you; internal research and development; quality control. |
E. Electronic network activity (browsing or search history, website interactions, advertisement interactions) | Yes | Information automatically collected from site visitors. | Auditing relating to transactions; security detection, protection and enforcement; functionality debugging/error repair; ad customization; performing services for you; internal research and development; quality control. |
F. Audio, video or similar information (customer service calls, security monitoring) | No | Not collected | Not collected |
G. Biometrics (fingerprints, face or iris or retina scans) | No | Not collected | Not collected |
H. Geolocation | Yes | Information we automatically collect from site visitors. | Auditing relating to transactions; security detection, protection and enforcement; functionality debugging/error repair; ad customization; performing services for you; internal research and development; quality control. |
I. Professional, educational or employment related information | Yes | Information submitted by individuals; information received from third parties in connection with vendor or employment status or applications; information we observe in connection with vendor or employment oversight. | Auditing relating to transactions; security detection, protection and enforcement; performing services for you; employee and vendor management; internal research and development; quality control; compliance with law. |
J. Non-public educational information) (Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records). | No | Not collected | Not collected |
K. Sensitive Personal Information (may include, social security, driver’s license, state identification card, or passport number, account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account, precise geolocation, consumer’s racial or ethnic origin, religious or philosophical beliefs, or union membership, health, sex life or sexual orientation.) | Yes | Information submitted by individuals; information received from third parties in connection with vendor or employment status or applications; information we observe in connection with vendor or employment oversight. | Identity verification; employment and benefits administration; vendor oversight; security detection, protection and enforcement; compliance with law. |
L. Inference from the above (preferences, characteristics, behavior, attitudes, abilities, etc.) | Yes | Internal analytics | Internal research and development; quality control. |
*More specifically, the business purposes include:
We collect and process Sensitive Personal Information for the purposes disclosed at the time we collect this information. We only process or disclose this information for purposes described above or as permitted by law. The following are permitted purposes under the CCPA:
From time to time we disclose your information as described below. This includes disclosing information to our service providers such as professional advisers, lawyers, bankers, staffing partners, auditors and accountants, and, when required by law, to regulators or law enforcement.
We may disclose your personal information to service providers and others for a business purpose. The business purposes are listed above. When we disclose personal information for a business purpose, we enter into a contract that describes the purpose and requires the recipient to both keep that personal information confidential and not use it for any purpose except performing the contract.
In the preceding twelve (12) months, we may have disclosed the following categories of personal information to service providers (such as payment processors, mail houses, marketing partners, employee benefits partners; professional advisors); affiliated companies; government regulators; law enforcement; or strategically aligned businesses. This may include Identifiers, Protected personal information, Protected anti-discrimination classification information, Commercial Information, Electronic network activity information, Geolocation, Professional or employment-related information, Sensitive personal information, and Inferences.
We do not sell personal information for monetary consideration but we may transfer your information to a third party that provides us with services such as helping us with advertising, data analysis and analytics, and security, which may fall under the definition of for “other valuable consideration” and which may therefore be considered a “sale” under the CCPA. We do not sell the personal information of individuals we actually know are less than sixteen (16) years of age. Please see below for opting out of having your information sold. In the preceding twelve (12) months we may have disclosed the following categories of information for a business purpose which falls within the definition of a ‘sale:’ Identifiers, Electronic network activity information, Geolocation (general).
Sharing your personal information means making it available to a third-party so that they can use it to display targeted or cross-context behavioral advertisements to you. Cross-context behavioral or targeted advertising means that we display an advertisement to you that is selected based on personal information about you that we obtained or inferred over time from your activities across other companies’ websites, applications or online services that we use to predict your preferences or interests. Targeted advertising does not include using your interactions with us or information that you provide to us to select advertisements to show you. We do not share information for cross-context behavioral marketing purposes.
The CCPA provides California residents with specific rights regarding their personal information. This section describes your CCPA rights.
Information Access Rights
As a California resident, you have the right to request that we disclose certain information upon request about our information collection and disclosure practices. You also have the right to request a copy of the specific pieces of personal information we collected about you. You may make Information Access Requests up to twice during a 12 month period. Once we receive and confirm your verifiable request, we will disclose to you:
Information Deletion Rights
California residents have the right to request that we delete any of the personal information that we collected from them and retained, subject to certain exceptions. Once we receive and confirm a verifiable request, we will delete (and direct our service providers to delete) the personal information from our records, unless an exception applies. You may make deletion requests at any time. We may deny your deletion request if retaining the information is necessary for us or our service provider(s) to:
Information Correction Rights
California residents have the right to request that we correct information that we hold which is inaccurate. We will require that you provide information about yourself so that we can verify your identity before we can make any change in the information we hold about you and we will use commercially reasonable efforts to make the requested corrections. In some cases, for instance if you have an account with us, you can update your information by logging into your account. You can make information correction requests at any time.
Opt-Out Rights
Exercising Your CCPA Rights
You may also opt out by activating a user-enabled global privacy control, such as a browser plug-in or privacy setting, device setting, or other mechanism, that communicates or signals your choice to opt-out of the sale and sharing of personal information. When we receive such a signal we will stop setting third party, analytics, or advertising partner cookies on your browser. This will prevent the sale or sharing of information relating to that specific device through cookies to our advertising or analytics partners. This option does not stop all sales or sharing of your information because we cannot match your device’s identification or internet protocol address with your personally identifiable information like your name, phone number, email address or ZIP Code and we may have arrangements with other companies that qualify as a sale where your identifiable information, such as your name or email address, is disclosed. If you delete cookies on your browser, any prior do not sell or do not share signal is also deleted and you should make sure that your user-enabled setting is always activated.
We will comply with your request promptly, and at least within 15 business days. Once we receive your request we will wait at least 12 months before asking you to reauthorize personal information sales or sharing.
Using an Authorized Agent.
You may submit a request through someone holding a formal Power of Attorney. Otherwise, you may submit a request using an authorized agent only if (1) the person is registered with the Secretary of State to do business in California, (2) you provide the authorized agent with signed written permission to make a request, (3) you verify directly with us that you have authorized the person to make the request on your behalf, (4) you verify your own identity directly with us and (5) your agent provides us with proof that they are so authorized. We will require the agent to submit proof to us that they have been authorized to make requests on your behalf.
We will not discriminate against you as a result of your exercise of any of these rights.
We will store personal information in a form which permits us to identify consumers, for as long as necessary for the purpose for which the personal information is processed. We may retain and use such personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and rights, or if it is not technically reasonably feasible to remove it. We retain information consumers provide in connection with requests made under the CCPA for a period of two years.
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